Microsoft 365 & Google Workspace
Expert migration, configuration, security hardening, and ongoing management of your productivity platform.
What Microsoft 365 services does IT Integrations provide in Fort Worth?
IT Integrations provides end-to-end Microsoft 365 services for Fort Worth businesses: tenant setup and migration from Exchange or Google Workspace, security hardening with MFA and conditional access, Teams and SharePoint governance, Copilot licensing and AI governance, third-party backup, license-cost optimization, and day-to-day administration. Every engagement is delivered by our in-house Fort Worth team for a flat per-user monthly fee.
300+ Microsoft 365 migrations completed. On-premises Exchange cutovers, Google Workspace moves, and tenant-to-tenant merges across 23 years of practice.
Zero data-loss migration methodology. Pre-migration audit, parallel-run sync with delta passes, and cutover verification before DNS changes. No "best effort" handoffs.
15-minute response target for email-down incidents. Because nothing stops a business faster than an offline mailbox.
1,000+ Microsoft 365 users under active management. Across Fort Worth healthcare, construction, professional services, water utility districts, and nonprofits.
50+ security baseline controls applied per tenant. MFA enforcement, conditional access, token-theft protection, DLP, Defender safe links and attachments, tenant audit logging, and Purview retention.
Microsoft Cloud Solution Provider (CSP) partner. We hold the licensing, so you get consolidated billing, direct escalation paths, and no retail markup.
Migration & Tenant Setup
Cutovers from on-premises Exchange, Google Workspace, IMAP/POP, or legacy M365 tenants. Mailbox, calendar, contacts, OneDrive, SharePoint, and Teams are all moved with a zero-data-loss methodology and MX cutover windows planned around your business hours.
Security Hardening
MFA enforcement, conditional access for risky sign-ins, Defender for Office 365 (safe links, safe attachments, anti-phishing), tenant audit logging, token-theft protection, and restricted admin roles. We configure the baseline Microsoft's defaults leave open.
Teams & SharePoint Governance
Teams templates, external-sharing policies, SharePoint site architecture, retention labels, and guest-access rules. We set up the collaboration stack so it scales without sprawl.
License Optimization
Most Fort Worth businesses we audit are overpaying by 15-30%. We right-size Business Basic, Standard, Premium, E3, E5, and add-on SKUs so you pay for what people actually use.
Third-Party Backup
Microsoft's native retention is not a backup. We deploy independent M365 backup covering mailbox, OneDrive, SharePoint, and Teams with daily snapshots, point-in-time recovery, and ransomware isolation.
Copilot & AI Governance
Copilot licensing, sensitivity-label configuration to prevent over-sharing, Purview data boundaries, and user enablement. Tied directly into our AI Integration practice for Shadow AI detection.
Day-to-Day Administration
User on/offboarding, group and distribution list management, mobile device policies, mailbox permissions, shared mailboxes, and break-fix support for everything from stuck mail queues to Teams call-quality issues.
Nonprofit & Charity Licensing
We handle the Microsoft Tech for Social Impact application for qualifying 501(c)(3) organizations: free Business Premium for up to 10 users, deeply discounted above that. Full setup, migration, and security included.
How much does a Microsoft 365 migration cost for a Fort Worth business?
A typical Microsoft 365 migration for a Fort Worth small to mid-size business runs $75 to $150 per mailbox for the one-time migration project, plus the ongoing Microsoft 365 license (commonly $6 to $22/user/month depending on plan) and our flat per-user management fee. Cost varies with mailbox size, source platform, the number of shared mailboxes and distribution lists, and whether you need SharePoint or Teams content migrated alongside email.
What drives the price is rarely the number of users. It is the complexity of the source environment. A clean on-premises Exchange 2019 server with 25 mailboxes and no public folders migrates quickly. A 15-year-old Exchange 2010 box with archived PSTs, legacy public folders, a half-broken hybrid config, and five departed employees whose data still needs to come along takes longer and costs more. Google Workspace migrations add a calendar-and-groups layer that Exchange-to-M365 moves do not have.
IT Integrations quotes every migration as a fixed-fee project after a free discovery call. You see the number before we start, and the number includes the cutover work, post-migration cleanup, end-user communications, and a 30-day hypercare window. No hourly billing, no "out of scope" surprises.
Under 25 users
Typically $2,000 to $4,000 fixed-fee for the migration project, depending on source platform and data volume. Most cutovers run over a single weekend.
25 to 100 users
Typically $4,000 to $12,000. Usually split into phased cutovers by department so support coverage stays manageable during the transition.
100+ users or complex hybrid
Scoped on the discovery call. Hybrid Exchange coexistence, SharePoint content moves, and tenant-to-tenant merges (common in mergers and acquisitions) are quoted after we audit the source environment.
How long does a Microsoft 365 migration take?
Most Microsoft 365 migrations for Fort Worth businesses take 2 to 6 weeks end-to-end, from kickoff to the end of post-cutover support. The actual MX cutover and mail delivery change is a single planned window, usually over a weekend. The time around that window is discovery, pre-staging, user communications, and post-migration cleanup.
Here is what the timeline typically looks like by company size. These are the numbers we quote after more than 300 migrations, not theoretical estimates.
Under 25 users
2 to 3 weeks total. Week 1: discovery and tenant setup. Week 2: pre-staged mailbox sync and security baseline. Weekend of week 2: MX cutover. Week 3: hypercare and cleanup.
25 to 100 users
3 to 5 weeks total. Extra time goes into phased department cutovers, shared mailbox and public folder remediation, and training sessions for Teams and SharePoint rollout.
100+ users or hybrid Exchange
4 to 8 weeks. Hybrid coexistence periods, SharePoint content migration, and tenant-level identity work (Entra ID Connect, SSO) extend the schedule.
What is included in our Microsoft 365 management services?
Ongoing Microsoft 365 management covers everything that keeps your tenant healthy, secure, and cost-efficient after migration. Included for every managed-IT client:
- User onboarding and offboarding (mailbox, license, group, mobile device, SSO, MFA, shared-drive access)
- License management, renewals, and quarterly right-size audits
- MFA, conditional access, and sign-in risk policy tuning
- Distribution list, shared mailbox, and Teams site lifecycle management
- Mail-flow rules, connector maintenance, and spam and phishing tuning
- Defender for Office 365 policy management (safe links, safe attachments, anti-phishing)
- SharePoint site governance, retention labels, and external sharing controls
- Teams policies, meeting settings, and voice/calling configuration where enabled
- Mobile device policies via Intune for corporate and BYOD devices
- Third-party backup monitoring and test restores
- Microsoft 365 service health, advisory, and patch monitoring
- Quarterly tenant security review and license spend report
Do you handle Microsoft Copilot and AI features?
Yes. IT Integrations handles Microsoft 365 Copilot licensing, data-governance prep, and phased rollout, plus Shadow AI detection to catch unsanctioned tools your staff may already be using. Copilot is powerful, but enabling it before your data is organized is how sensitive files end up in AI summaries they should not appear in.
Before we turn Copilot on, we audit SharePoint and OneDrive over-sharing, apply Microsoft Purview sensitivity labels to the documents that need them, and set tenant-level data boundaries. Copilot only surfaces content the user already had permission to see, but most Fort Worth tenants we audit have years of accidentally over-shared files. Cleaning that up first is the difference between Copilot being a productivity tool and Copilot being a compliance incident.
We also cover the AI side of the security program: our AI Integration practice detects Shadow AI (ChatGPT, Gemini, Claude, and other tools used outside IT's visibility), helps you write an acceptable-use policy, and configures allow/block lists so sanctioned AI tools get used instead of risky ones.
Copilot Licensing & Provisioning
Microsoft 365 Copilot, Copilot for Sales, and Copilot Studio licensing. Phased rollouts to the right user groups, not a blanket purchase.
Data Governance Prep
SharePoint and OneDrive over-sharing audit, Purview sensitivity labels, retention policies, and data boundaries applied before the first Copilot prompt.
Shadow AI Detection
Visibility into which AI tools your staff are already using, risk scoring, and sanctioned-tool rollout to replace the risky ones.
How do you secure Microsoft 365 for healthcare and regulated businesses?
For Fort Worth healthcare practices, law firms, financial services, and other regulated businesses, we configure Microsoft 365 to a HIPAA and HITRUST-aligned security baseline: Business Associate Agreement in place, MFA enforced via conditional access, device compliance through Intune, Defender for Office 365, Purview DLP and retention, encrypted email for PHI, tenant audit logging, and 6+ year log retention.
Most Fort Worth healthcare practices we inherit are already on Microsoft 365 with the BAA signed, but the configuration is not HIPAA-ready. Default M365 tenants allow legacy authentication, ship without DLP rules, retain audit logs for only 90 days, and let users forward mail to personal accounts. We close every one of those gaps as part of the standard HIPAA compliance engagement.
Identity & Access
MFA enforced for all users, conditional access blocking legacy authentication and risky sign-ins, device compliance via Intune, and just-in-time admin access via Privileged Identity Management.
Data Protection
Purview DLP rules for PHI, PII, and payment data. Sensitivity labels for encryption at rest and in transit. Office Message Encryption for ad-hoc PHI email.
Audit & Retention
Tenant audit logging enabled, 6+ year retention on mailbox and SharePoint audit logs, and legal-hold capability for litigation or investigation.
Email Security
Defender for Office 365 Plan 2 (safe links, safe attachments, automated investigation), DMARC, DKIM, and SPF alignment, and external-sender warning banners.
What if we are already on Microsoft 365 but it is not configured correctly?
That is most of what we do. Roughly 60% of Fort Worth businesses who come to us are already on Microsoft 365. The problem is not migration: the tenant was stood up quickly (often by the owner or a staff member with IT interest) and never configured past the default. We run a tenant audit and remediate without a migration.
Our Microsoft 365 tenant assessment typically finds a handful of recurring issues: MFA exists but is not enforced, conditional access is off, legacy authentication is still allowed, Defender policies are at factory defaults, audit logging has a 90-day retention that does not meet your compliance requirement, external sharing on SharePoint is wide open, nobody is monitoring license spend, and the former employee from 2022 still has an active mailbox with a full license.
The assessment is free. The remediation is a fixed-fee project scoped after the findings, and most tenants can be brought to a secure baseline in 2 to 4 weeks without any disruption to existing users. We do not force a re-migration: we clean up what you already have.
Why choose IT Integrations for Microsoft 365 in Fort Worth?
Because we have been running Microsoft 365 for Fort Worth businesses since the day it launched, and we do it without the churn, hourly billing, and ticket-shuffling of the bigger national providers.
23 years, one city
IT Integrations has served Fort Worth businesses with productivity-platform and email services since 2003. That predates Microsoft 365 itself: we migrated our clients off BPOS and Exchange 2003.
300+ migrations, zero data loss
Our migration runbook has been refined across hundreds of cutovers. We do not learn on your production mailbox.
1,000+ active M365 users
Under daily management across Fort Worth healthcare, construction, professional services, water utility districts, and nonprofits.
Flat-rate pricing, no hourly games
Migration is a fixed-fee project. Ongoing management is flat per user per month. Your bill only changes when your headcount does.
HIPAA, HITRUST, and SOC 2 experience
We configure M365 to the baseline your auditor actually wants to see, not the baseline Microsoft ships by default.
Direct access to the Director of Operations
Every client has the cell number. No tier-1 triage, no ticket-shuffling, no "let me escalate that."
Frequently Asked Questions
Related Services
Managed IT Services
Proactive monitoring, maintenance, and management of your entire IT infrastructure.
Learn More →AI Integration
Copilot rollout, Shadow AI detection, and acceptable-use policy design.
Learn More →HIPAA / SOC 2 / HITRUST
Full compliance program management, risk assessments, policy creation, and audit prep.
Learn More →